See Full Henry County Title VI Management Plan Here:

I.  Statement of Policy:

 No person shall, on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal or state financial assistance under the Civil Rights Act of 1964 (49 CFR. Part 26).

II.  Applicability:

 Program or Activity defined:  A program or activity is any County department defined by the Tennessee Code Annotated or any organizational structure implemented by the elected officials of the County, and any appropriate board or Board established to facilitate the work of such department.

This policy applies to all activities of any department if any federal assistance is received by that department.

III.  Title VI Coordinator/County Policy and Procedures Committee:

 The County Mayor has designated his administrative assistant to serve as the Title VI Coordinator. Departments which typically receive Federal and State funding assistance (Courts, Sheriffs Dept, Emergency Management, Solid Waste, and Highway Dept) shall each appoint a departmental Title VI officer whose primary responsibility is to facilitate Title VI matters and training reporting to the county Title VI Coordinator.

The County Policy and Procedures Committee shall serve as the advisory group for the Title VI functions and ensure compliance.

VI.  Record Keeping:

 The Title VI Coordinator will maintain permanent records, submit required Title VI reports and complete all Title VI self-surveys.  Records may include, but are not limited to, rosters of Elected and Non-Elected Boards and Committees of the County, copies of complaints and related documentation, records of correspondence to and from complainants, and self-surveys requested by a department of the State of Tennessee or any other government entity.

VII.  Title VI Information Dissemination:

 Title VI information posters, including the name of the Title VI Coordinator and contact information, shall be prominently and publicly displayed in each department.

Title VI information shall be disseminated to County employees at least once per year via the Employee Education form (see Appendix) either in payroll envelopes and/or annual training required.  This form reminds employees of the County’s policy statement, and of their Title VI responsibilities in their daily work and duties.

During New Employee Orientation, new employees shall be informed of the provisions of Title VI, and the County’s expectations to perform their duties accordingly.

Title VI information shall be disseminated to citizens at least once per year by public service announcements through local media and/or on the county’s website.

Whenever possible, the Henry County will take positive and specific actions to advise minorities of program availability by using such means of communication as local news media, social media, internet messaging, and public area postings.

VIII.  Subcontracts and Vendors:

 All subcontractors and vendors who receive payments from the Henry County where funding originates from any federal assistance received by the involved department are subject to the provisions of Title VI of the Civil Rights Act of 1964 as amended.

Written contracts shall contain non-discrimination language, either directly or through the bid specification package which becomes an associated component of the contract.

IX.  Public Interaction:

 County facilities (such as restrooms, park facilities, sidewalks, streets, etc.) which are accessible to citizens shall be accessible without regard to race, color, or national origin.

County employees shall use courtesy titles (i.e. Mr., Mrs., Ms., or Miss) to address citizens without regard to race, color or national origin.

X.  Complaint Management:

 SUBMITTING COMPLAINTS

All complaints shall be accepted, written or verbal.  Should a complainant present allegations of Title VI discrimination verbally and refuse to reduce the complaint to writing, the Title VI Coordinator will reduce the elements of the complaint to written form.  The complainant will be required to read the staff-prepared complaint and sign and date the transcript of the verbal complaint.  Refusal to sign the complaint will provide basis for administrative closure of the complaint.  No unsigned, undated complaint will be considered.

Complaint information shall minimally include the following items:

1. Name, address, and phone number of the complainant.
2. Name and location of the County entity delivering the
3. A description of the incident that led the complainant to feel discrimination
4. The basis of the complaint (race, color, or national origin) must be
5. Names, addresses, and phone numbers of other persons who may have knowledge of the alleged
6. The date or dates on which the alleged discrimination

The Title VI Complaint Form (see Full Plan) may be used to submit the complaint information, but its use is not required.  If the complaint form is not used, the Title VI Coordinator may request that the complainant provide any additional details that may be included on the Complaint Form to ensure information needs are satisfied.

All complaints shall be responded to, recorded, investigated, and records maintained by the Title VI Coordinator (County Mayor’s Administrative Assistant).